Zoom
Display & use windows
ALT+TAB
Switch to the next window.
ALT+SHIFT+TAB
Switch to the previous window.
CTRL+W or CTRL+F4
Close the active window.
F6
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.
CTRL+F8
When a document window is not maximized. perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window. and when you finish. press ESC.
CTRL+F9
Minimize a window to an icon (works for only some Microsoft Office programs).
CTRL+F10
Maximize a selected window.
CTRL+F5
Restore the size of the Visio program window after you maximized it.
PRINT SCREEN
Copy a picture of the screen to the Clipboard.
ALT+PRINT SCREEN
Copy a picture of the selected window to the Clipboard.
ALT+SPACEBAR
For any window with an icon in its title bar (for example. a shapes window). display the window shortcut menu.
CTRL+ALT+P
Open the Reorder Pages dialog box.
CTRL+TAB or CTRL+F6
Cycle the focus through open drawings.
CTRL+SHIFT+TAB or CTRL+SHIFT+F6
Cycle the focus through open drawings in reverse order.
CTRL+PAGE DOWN or CTRL+ALT+TAB
Cycle the focus through pages in a drawing. including any visible markup overlays.
CTRL+PAGE UP or CTRL+ALT+SHIFT+TAB
Cycle the focus through pages in a drawing in reverse order.
CTRL+TAB
When a menu or toolbar is active. move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHIFT+TAB
When a task pane is active. select the next or previous option in the task pane.
Access & use task panes
F6
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
CTRL+TAB
When a menu or toolbar is active. move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHIFT+TAB
When a task pane is active. select the next or previous option in the task pane.
CTRL+DOWN ARROW
Display the full set of commands on the task pane menu.
DOWN ARROW or UP ARROW
"Move among choices on a selected submenu
SPACEBAR or ENTER
Open the selected menu. or perform the action assigned to the selected button.
SHIFT+F10
"Open a shortcut menu
HOME or END
When a menu or submenu is visible. select the first or last command. respectively. on the menu or submenu.
Access & use smart tags
ALT+SHIFT+F10
Display the menu or message for a smart tag. If more than one smart tag is present. switch to the next smart tag and display its menu or message.
DOWN ARROW
Select the next item on a smart tag menu.
UP ARROW
Select the previous item on a smart tag menu.
ENTER
Perform the action for the selected item on a smart tag menu.
ESC
Close the smart tag menu or message.
TAB
Move to the next option or option group.
SHIFT+TAB
Move to the previous option or option group.
CTRL+TAB
Switch to the next tab in a dialog box.
CTRL+SHIFT+TAB
Switch to the previous tab in a dialog box.
Arrow keys
Move between options in an open drop-down list. or between options in a group of options.
SPACEBAR
"Perform the action assigned to the selected button
First letter of an option in a drop-down list
Open the list if it is closed and move to that option in the list.
ALT+ the letter underlined in an option
"Select an option
ALT+DOWN ARROW
Open a selected drop-down list.
ESC
"Close a selected drop-down list
ENTER
Perform the action assigned to a default button in a dialog box.
In the Help window
ALT+F4
Close the Help window.
ALT+TAB
Switch between the Help window and the active program.
ALT+HOME
Go back to Program Name Home.
TAB
Select the next item in the Help window.
SHIFT+TAB
Select the previous item in the Help window.
ENTER
Perform the action for the selected item.
TAB or SHIFT+TAB
In the Browse Program Name Help section of the Help window. select the next or previous item. respectively.
ENTER
In the Browse Program Name Help section of the Help window. expand or collapse the selected item. respectively.
TAB
Select the next hidden text or hyperlink. including Show All or Hide All at the top of a topic.
SHIFT+TAB
Select the previous hidden text or hyperlink.
ENTER
Perform the action for the selected Show All. Hide All. hidden text. or hyperlink.
ALT+LEFT ARROW or BACKSPACE
Move back to the previous Help topic (Back button).
ALT+RIGHT ARROW
Move forward to the next Help topic (Forward button).
UP ARROW or DOWN ARROW
Scroll small amounts up or down. respectively. within the currently displayed Help topic.
PAGE UP or PAGE DOWN
Scroll larger amounts up or down. respectively. within the currently displayed Help topic.
ALT+U
Change whether the Help window appears connected to (tiled) or separate from (untiled) the active program.
SHIFT+F10
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).
ESC
Stop the last action (Stop button).
F5
Refresh the window (Refresh button).
F6
"Switch among areas in the Help window
UP ARROW or DOWN ARROW
In a Table of Contents in tree view. select the next or previous item. respectively.
LEFT ARROW or RIGHT ARROW
In a Table of Contents in tree view. expand or collapse the selected item. respectively.
Changing / Resizing Font
CTRL+SHIFT+>
Increase the font size of the selected text.
CTRL+SHIFT+<
Decrease the font size of the selected text.
Moving Around in Text / Cells
LEFT ARROW
Move one character to the left.
RIGHT ARROW
Move one character to the right.
UP ARROW
Move one line up.
DOWN ARROW
Move one line down.
CTRL+LEFT ARROW
Move one word to the left.
CTRL+RIGHT ARROW
Move one word to the right.
END
Move to the end of a line.
HOME
Move to the beginning of a line.
CTRL+UP ARROW
Move up one paragraph.
CTRL+DOWN ARROW
Move down one paragraph.
CTRL+END
Move to the end of a text box.
CTRL+HOME
Move to the beginning of a text box.
CTRL+ENTER
In Microsoft Office PowerPoint. move to the next title or body text placeholder. If it is the last placeholder on a slide. this will insert a new slide with the same slide layout as the original slide.
SHIFT+F4
Repeat the last Find action.
Edit Boxes Within Dialog Boxes
HOME
Move to the beginning of the entry.
END
Move to the end of the entry.
LEFT ARROW or RIGHT ARROW
Move one character to the left or right.
CTRL+LEFT ARROW
Move one word to the left.
CTRL+RIGHT ARROW
Move one word to the right.
SHIFT+LEFT ARROW
Select or cancel selection one character to the left.
SHIFT+RIGHT ARROW
Select or cancel selection one character to the right.
CTRL+SHIFT+LEFT ARROW
Select or cancel selection one word to the left.
CTRL+SHIFT+RIGHT ARROW
Select or cancel selection one word to the right.
SHIFT+HOME
Select from the insertion point to the beginning of the entry.
SHIFT+END
Select from the insertion point to the end of the entry.
Open & Save As Dialog Boxes
ALT+1
Go to the previous folder.
ALT+2
Open the folder one level above the open folder.
ALT+3
Delete the selected folder or file.
ALT+4
Create a new folder.
ALT+5
Switch among available folder views.
ALT+L
Show the Tools menu.
SHIFT+F10
Display a shortcut menu for a selected item such as a folder or file.
TAB
Move between options or areas in the dialog box.
F4 or ALT+I
Open the Look in list.
Editing Text
RIGHT ARROW or LEFT ARROW
Move to the next or previous character. respectively. in a line of text.
DOWN ARROW or UP ARROW
Move to the next or previous line of text. respectively.
CTRL+RIGHT ARROW or CTRL+LEFT ARROW
Move to the next or previous word. respectively. in a line of text.
CTRL+DOWN ARROW or CTRL+UP ARROW
Move to the next or previous paragraph. respectively.
CTRL+A
Select all the text in a text block.
SHIFT+RIGHT ARROW or SHIFT+LEFT ARROW
Select the next or previous character. respectively.
CTRL+SHIFT+RIGHT ARROW or CTRL+SHIFT+LEFT ARROW
Select the next or previous word. respectively.
SHIFT+DOWN ARROW or SHIFT+UP ARROW
Select the next or previous line. respectively.
CTRL+SHIFT+DOWN ARROW or CTRL+SHIFT+UP ARROW
Select the next or previous paragraph. respectively.
CTRL+BACKSPACE
Delete the previous word.
CTRL+SHIFT+H
Replace the selected text with the field height. If no text is selected. replace all text with the field height for the selected shape.
CTRL+SHIFT+W
Replace the selected text with the field width. If no text is selected. replace all text with the field width for the selected shape.
Formatting Text
CTRL+B
Turn bold on or off.
CTRL+I
Turn italic on or off.
CTRL+U
Turn underline on or off.
CTRL+SHIFT+D
Turn double underline on or off.
CTRL+SHIFT+A
Turn all caps on or off.
CTRL+SHIFT+K
Turn small caps on or off.
CTRL+=
Turn subscript on or off.
CTRL+SHIFT+=
Turn superscript on or off.
CTRL+SHIFT+>
Increase the font size of the selected text.
CTRL+SHIFT+<
Decrease the font size of the selected text.
Aligning Text
CTRL+SHIFT+L
Align text left.
CTRL+SHIFT+C
Center text horizontally.
CTRL+SHIFT+R
Align text right.
CTRL+SHIFT+J
Justify text horizontally.
CTRL+SHIFT+T
Top-align text vertically.
CTRL+SHIFT+M
Center text vertically.
CTRL+SHIFT+V
Bottom-align text vertically.
Navigating Menus & Toolbars
F10 or ALT
Select the menu bar. or close an open menu and submenu at the same time.
TAB or SHIFT+TAB
When a toolbar or menu bar is selected. select the next or previous button or menu. respectively.
CTRL+TAB or CTRL+SHIFT+TAB
Select a task pane or toolbar after pressing F10 or ALT to select the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars. menu bars. and task pane.
ENTER
Open the selected menu. or perform the action for the selected button or command.
ALT+SPACEBAR
Display the title bar shortcut menu.
DOWN ARROW or UP ARROW
When a menu or submenu is open. select the next or previous command. respectively.
LEFT ARROW or RIGHT ARROW
When a toolbar or menu bar is selected. select the next or previous button or menu. respectively. When a submenu is open. switch between the main menu and the submenu.
HOME or END
Select the first or last command. respectively. on the menu or submenu. or the first or last button on a toolbar.
ESC
Close an open menu. When a submenu is open. close only the submenu.
DOWN ARROW
Open the selected menu.
CTRL+DOWN ARROW
When a shortened menu is open. display the full set of commands.
CTRL+SPACEBAR
Display the full set of commands on the task pane menu.
Moving Around in Full-Screen View
PAGE DOWN or DOWN ARROW or RIGHT ARROW
Open the next page.
PAGE UP or UP ARROW or LEFT ARROW
Open the previous page.
Moving Around a Page
TAB
Cycle the focus through the left frame. the drawing. and shapes on the drawing that contain shape data. hyperlinks. and the address bar.
ENTER
Activate the hyperlink for the shape or hyperlink on the drawing that has focus.
Menu - Format
F11
Open the Font tab in the Text dialog box (Format menu. Text).
SHIFT+F11
Open the Paragraph tab in the Text dialog box (Format menu. Text).
CTRL+F11
Open the Tabs tab in the Text dialog box (Format menu. Text).
F3
Open the Fill dialog box for the selected shape (Format menu. Fill).
SHIFT+F3
Open the Line dialog box (Format menu. Line).
Menu - Tools
ALT+F9
Open the General tab in the Snap & Glue dialog box (Tools menu. Snap & Glue).
SHIFT+F9
"Select or clear the Snap check box on the General tab in the Snap & Glue dialog box
F9
"Select or clear the Glue check box on the General tab in the Snap & Glue dialog box
Menus - Shape
CTRL+G or CTRL+SHIFT+G
Group the selected shapes (Shape menu. Grouping submenu. Group).
CTRL+SHIFT+U
Ungroup shapes in the selected group (Shape menu. Grouping submenu. Ungroup).
CTRL+SHIFT+F
Bring the selected shape to the front (Shape menu. Order submenu. Bring To Front).
CTRL+SHIFT+B
Send the selected shape to the back (Shape menu. Order submenu. Send To Back).
CTRL+L
Rotate the selected shape to the left (Shape menu. Rotate or Flip submenu. Rotate Left).
CTRL+R
Rotate the selected shape to the right (Shape menu. Rotate or Flip submenu. Rotate Right).
CTRL+H
Flip the selected shape horizontally (Shape menu. Rotate or Flip submenu. Flip Horizontal).
CTRL+J
Flip the selected shape vertically (Shape menu. Rotate or Flip submenu. Flip Vertical).
F8
Open the Align Shapes dialog box for the selected shape (Shape menu. Align Shapes).
Menus - Window
SHIFT+F7
Display the open drawing windows tiled vertically (Window menu. Tile).
CTRL+SHIFT+F7
Display the open drawing windows tiled horizontally.
ALT+F7 or CTRL+ALT+F7
Display the open drawing windows so that you can see the title of every window (Window menu. Cascade).
Toolbars - Standard
CTRL+SHIFT+P
Switch the Format Painter tool on or off
CTRL+1
Select the Pointer Tool
CTRL+3
Select the Connector Tool
CTRL+SHIFT+1
Select the Connection Point Tool
CTRL+2
Select the Text Tool
CTRL+SHIFT+4
Select the Text Block Tool
CTRL+SHIFT+3
Select the Stamp Tool
Toolbars - Drawing
CTRL+8
Select the Rectangle Tool
CTRL+9
Select the Ellipse Tool
CTRL+6
Select the Line Tool
CTRL+7
Select the Arc Tool
CTRL+5
Select the Freeform Tool
CTRL+4
Select the Pencil Tool
Toolbars - Picture
CTRL+SHIFT+2
Select the Crop Tool
Drawing Page - Moving from Shape to Shape
TAB
Move from shape to shape on the drawing page. A dotted rectangle indicates the shape that has the focus.
SHIFT+TAB
Move from shape to shape on the drawing page in reverse order.
ENTER
Select a shape that has focus.
ESC
Clear selection of or focus on a shape.
F2
Switch between text edit mode and shape selection mode on a selected shape.
Arrow keys
Nudge a selected shape.
SHIFT+Arrow keys
Nudge a selected shape 1 pixel at a time.
ALT+SHIFT+F10
Cycle through visible smart tags.
Stencil - Working with Master Shapes
Arrow keys
Move between master shapes in a stencil.
HOME
Move to the first master shape in a row of a stencil.
END
Move to the last master shape in a row of a stencil.
PAGE UP
Move to the first master shape in a column of a stencil.
PAGE DOWN
Move to the last master shape in a column of a stencil.
CTRL+C
Copy the selected master shapes to the Clipboard.
CTRL+V
Paste the contents of the Clipboard to a custom stencil.
CTRL+A
Select all the master shapes in a stencil.
SHIFT+ENTER
Select or cancel selection of a master shape that has focus.
ESC
Cancel the selection of master shapes in a stencil.
CTRL+ENTER
Insert the selected master shapes into the drawing.
Edit Mode - Working with Stencils
DELETE
Delete the selected master shape.
CTRL+X
Cut the selected master shape from the custom stencil and place it on the Clipboard.
F2
Rename the selected master shape.