Forms
CTRL+ALT+SHFT+F12
Save Form Design.
CTRL+SHFT+F11
Save Form Data.
Click in an InfoPath folder. and then CTRL+N.
Create a new Microsoft Office InfoPath form.
Formatting Text
ALT+O
Display the Format menu.
CTRL+SHFT+P
Display the Font dialog box.
SHFT+F3
Switch case (with text selected).
CTRL+SHFT+K
Format letters as small capitals.
CTRL+B
Make letters bold.
CTRL+I
Make letters italic.
CTRL+SHFT+T
Decrease indent.
CTRL+] or CTRL+SHFT+>
Increase font size.
CTRL+[ or CTRL+SHFT+<
Decrease font size.
CTRL+X or SHFT+DELETE
Cut.
CTRL+C or CTRL+INSERT
Copy. Note CTRL+INSERT is not available in the Reading Pane.
CTRL+V or SHFT+INSERT
Paste.
CTRL+SHFT+Z or CTRL+SPACEBAR
Clear formatting.
CTRL+SHFT+H
Delete the next word.
CTRL+SHFT+J
Stretch a paragraph to fit between the margins.
CTRL+SHFT+S
Apply styles.
CTRL+T
Create a hanging indent.
CTRL+K
Insert a hyperlink.
CTRL+L
Left align a paragraph.
CTRL+R
Right align a paragraph.
CTRL+SHFT+T
Reduce a hanging indent.
CTRL+Q
Remove paragraph formatting.
Basic Navigation
CTRL+2
Switch to Calendar.
CTRL+3
Switch to Contacts.
CTRL+6
Switch to Folder List in Navigation Pane.
CTRL+7
Switch to Shortcuts.
CTRL+PERIOD
Switch to next message (with message open).
CTRL+COMMA
Switch to previous message (with message open).
F6 or CTRL+SHFT+TAB
Move between the Navigation Pane. the main Outlook window. the Reading Pane. and the To-Do Bar.
TAB
Move between the Outlook window. the smaller panes in the Navigation Pane. the Reading Pane. and the sections in the To-Do Bar.
Arrow keys
Move around within the Navigation Pane.
CTRL+Y
Go to a different folder.
F3 or CTRL+E
Go to the Search box.
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
In the Reading Pane. go to the previous message.
SPACEBAR
In the Reading Pane. page down through text.
SHFT+SPACEBAR
In the Reading Pane. page up through text.
SHFT+PLUS SIGN or MINUS SIGN. respectively
Expand or collapse a group (with a group selected) in the Navigation Pane.
LEFT ARROW or RIGHT ARROW. respectively
Collapse or expand a group in the e-mail message list.
SHFT+TAB
Move to next field in Reading Pane.
CTRL+TAB
Move to previous field in Reading Pane.
ALT+B. ALT+LEFT ARROW. or ALT+BACKSPACE
Go back to previous view in main Outlook window.
ALT+RIGHT ARROW
Go forward to next view in main Outlook window.
CTRL+SHFT+W
Select the InfoBar and. if available. show the menu of commands.
Search
CTRL+E
Find a message or other item.
ESC
Clear the search results.
CTRL+ALT+A
Expand the search to include All Mail Items. All Calendar Items. or All Contact Items. depending on the module you are in.
CTRL+ALT+W
Expand the Search Query Builder.
CTRL+SHFT+F
Use Advanced Find.
CTRL+SHFT+P
Create a new Search Folder.
F4
Search for text within a message or other item.
SHFT+F4
Find next during text search within a message or other item.
CTRL+H
Find and replace text. symbols. or some formatting commands within open items. Works in the Reading Pane on an open item.
CTRL+ALT+K
Expand search to include the desktop.
Flags
CTRL+SHFT+G
Open the Flag for Follow Up dialog box to assign a flag.
Color Categories
ALT+D
Delete the selected category from the list in the Color Categories dialog box.
Creating an Item / File
CTRL+SHFT+A
Create an appointment.
CTRL+SHFT+C
Create a contact.
CTRL+SHFT+L
Create a distribution list.
CTRL+SHFT+X
Create a fax.
CTRL+SHFT+E
Create a folder.
CTRL+SHFT+J
Create a Journal entry.
CTRL+SHFT+Q
Create a meeting request.
CTRL+SHFT+M
Create a message.
CTRL+SHFT+N
Create a note.
CTRL+SHFT+H
Create a new Microsoft Office document.
CTRL+SHFT+S
Post to this folder.
CTRL+T
Post a reply in this folder.
CTRL+SHFT+P
Create a Search Folder.
CTRL+SHFT+K
Create a task.
CTRL+SHFT+U
Create a task request.
All Items
CTRL+Z or ALT+BACKSPACE
Undo.
CTRL+SHFT+Y
Copy an item.
CTRL+SHFT+V
Move an item.
CTRL+SHFT+G
Flag for follow-up.
ALT+S
Send or post or invite all.
F2
Turn on editing in a field (except in Icon view).
E-mail
CTRL+SHFT+I
Switch to Inbox.
CTRL+SHFT+O
Switch to Outbox.
CTRL+TAB
Choose the account from which to send a message. (with focus on the To box) and then TAB to the Accounts button
CTRL+R
Reply to a message.
CTRL+SHFT+R
Reply all to a message.
CTRL+F
Forward a message.
CTRL+ ALT+J
Mark a message as not junk.
CTRL+SHFT+I
Display blocked external content (in a message).
CTRL+ SHFT+S
Post to a folder.
CTRL+SHFT+N
Apply Normal style.
CTRL+M or F9
Check for new messages.
UP ARROW
Go to the previous message.
DOWN ARROW
Go to the next message.
CTRL+N
Create a new message (when in Mail).
CTRL+SHFT+M
Create a new message (from any Outlook view).
CTRL+O
Open a received message.
CTRL+SHFT+B
Open the Address Book.
CTRL+SHFT+O
Convert an HTML or RTF message to plain text.
INSERT
Add a Quick Flag to an unopened message.
CTRL+SHFT+G
Display the Flag for Follow Up dialog box.
CTRL+SHFT+W
Show the menu to download pictures. change automatic download settings. or add a sender to the Safe Senders List.
CTRL+ALT+F
Forward as attachment.
ALT+ENTER
Show the properties for the selected item.
CTRL+ALT+M
Mark for Download.
CTRL+ALT+U
Clear Mark for Download.
CTRL+B
Display Send/Receive progress.(when a Send/Receive is in progress)
Calendar
CTRL+N
Create a new appointment (when in Calendar).
CTRL+SHFT+A
Create a new appointment (in any Outlook view).
CTRL+SHFT+Q
Create a new meeting request.
CTRL+F
Forward an appointment or meeting.
CTRL+R
Reply to a meeting request with a message.
CTRL+SHFT+R
Reply All to a meeting request with a message.
ALT+0
Show 10 days in the calendar.
ALT+1
Show 1 day in the calendar.
ALT+2
Show 2 days in the calendar.
ALT+3
Show 3 days in the calendar.
ALT+4
Show 4 days in the calendar.
ALT+5
Show 5 days in the calendar.
ALT+6
Show 6 days in the calendar.
ALT+7
Show 7 days in the calendar.
ALT+8
Show 8 days in the calendar.
ALT+9
Show 9 days in the calendar.
ALT+= or CTRL+ALT+4
Switch to Month view.
CTRL+RIGHT ARROW
Go to the next day.
ALT+DOWN ARROW
Go to the next week.
ALT+PAGE DOWN
Go to the next month.
CTRL+LEFT ARROW
Go to the previous day.
ALT+UP ARROW
Go to the previous week.
ALT+PAGE UP
Go to the previous month.
ALT+HOME
Go to the start of the week.
ALT+END
Go to the end of the week.
ALT+MINUS SIGN or CTRL+ALT+3
Switch to Full Week view.
CTRL+ALT+2
Switch to Work Week view.
CTRL+COMMA or CTRL+SHFT+COMMA
Go to previous appointment.
CTRL+PERIOD or CTRL+SHFT+PERIOD
Go to next appointment.
CTRL+G
Set up recurrence for an appointment or task.
Contacts
CTRL+SHFT+D
Dial a new call.
F3 or CTRL+E
Find a contact or other item.
F11
Enter a name in the Search Address Books box.
SHFT+letter
In Table or List view of contacts. go to first contact that starts with a specific letter.
CTRL+A
Select all contacts.
CTRL+F
Create a new message addressed to selected contact.
CTRL+J
Create a Journal entry for the selected contact.
CTRL+N
Create a new contact (when in Contacts).
CTRL+SHFT+C
Create a new contact (from any Outlook view).
CTRL+O or CTRL+SHFT+ENTER
Open a contact form for the selected contact.
CTRL+SHFT+L
Create a new distribution list.
F5
Update a list of distribution list members.
CTRL+Y
Go to a different folder.
CTRL+SHFT+B
Open the Address Book.
CTRL+SHFT+F
Use Advanced Find.
CTRL+SHFT+PERIOD
In an open contact. open the next contact listed.
CTRL+SHFT+X
Open a Web page for the selected contact (if one is included).
ALT+D
Open the Check Address dialog box.
ALT+SHFT+1
In a contact form. under Internet. display the E-mail 1 information.
ALT+SHFT+2
In a contact form. under Internet. display the E-mail 2 information.
ALT+SHFT+3
In a contact form. under Internet. display the E-mail 3 information.
Electronic Business Cards Dialog Box
ALT+B
Select text in Label box when the field with a label assigned is selected.
ALT+C
Open the Add Card Picture dialog box.
ALT+E
Place cursor at beginning of Edit box.
ALT+F
Select the Fields box.
ALT+G
Select the Image Align drop-down list.
ALT+K. then ENTER
Select color palette for background.
ALT+L
Select Layout drop-down list.
ALT+R
Remove a selected field from the Fields box.
Tasks
ALT+F2
Show or hide the To-Do Bar.
ALT+C
Accept a task request.
ALT+D
Decline a task request.
CTRL+E
Find a task or other item.
CTRL+Y
Open the Go to Folder dialog box.
CTRL+N
Create a new task (when in Tasks).
CTRL+SHFT+K
Create a new task (from any Outlook view).
CTRL+SHFT+U
Create a new task request.
CTRL+O
Open selected item.
CTRL+P
Print selected item.
CTRL+D
Delete selected item.
CTRL+F
Forward a task as an attachment.
SHFT+TAB
Switch between the Navigation Pane. Tasks list. and To-Do Bar.
CTRL+J
Open selected item as a Journal item.
INSERT
Flag an item or mark complete.
Adding Web Information to Items
Hold down CTRL and click the mouse button.
Edit a URL in the body of an item.
Hold down SHFT and click the mouse button.
Specify a Web browser.
CTRL+K
Insert a hyperlink.
Print Preview
Press ALT+F and then press V To print an item in a
Open Print Preview.
ALT+P
Print a print preview.
ALT+S or ALT+U
Open Page Setup from Print Preview.
ALT+C
Close Print Preview.
Send/Receive
F9
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers. full items. specified folders. items less than a specific size. or any combination that you define.
SHFT+F9
Start a send/receive for the current folder. retrieving full items (header. item. and any attachments).
CTRL+M
Start a send/receive.
CTRL+ALT+S
Define Send/Receive groups.
Visual Basic Editor
ALT+F11
Open Visual Basic Editor.
Macros
Table View - General
PAGE DOWN
Go to the item at the bottom of the screen.
PAGE UP
Go to the item at the top of the screen.
SHFT+UP ARROW or SHFT+DOWN ARROW. respectively
Extend or reduce the selected items by one item.
CTRL+UP ARROW or CTRL+DOWN ARROW. respectively
Go to the next or previous item without extending the selection.
CTRL+SPACEBAR
Select or cancel selection of the active item.
Table View - Group Selected
CTRL+SHFT+PLUS SIGN
Expand all groups.
CTRL+MINUS SIGN
Collapse the group.
SHFT+PLUS SIGN
Expand a single selected group.
MINUS SIGN
Collapse a single selected group.
UP ARROW
Select the previous group.
DOWN ARROW
Select the next group.
HOME
Select the first group.
END
Select the last group.
RIGHT ARROW
Select the first item on screen in an expanded group or the first item off screen to the right.
Table View - All Groups
CTRL+MINUS SIGN
Collapse all groups.
CTRL+SHFT+PLUS SIGN
Expand all groups.
Calendar Day/Week/Month View
ALT+key for number of days
View from 1 through 9 days.
ALT+0 (ZERO)
View 10 days.
ALT+MINUS SIGN
Switch to weeks.
CTRL+TAB or F6
Move between Calendar. TaskPad. and the Folder List.
SHFT+TAB
Select the previous appointment.
LEFT ARROW
Go to the previous day.
RIGHT ARROW
Go to the next day.
ALT+DOWN ARROW
Go to the same day in the next week.
ALT+UP ARROW
Go to the same day in the previous week.
HOME
Select the time that begins your work day.
END
Select the time that ends your work day.
UP ARROW
Select the previous block of time.
DOWN ARROW
Select the next block of time.
PAGE UP
Select the block of time at the top of the screen.
PAGE DOWN
Select the block of time at the bottom of the screen.
SHFT+UP ARROW or SHFT+DOWN ARROW. respectively
Extend or reduce the selected time.
With the cursor in the appointment. ALT+UP ARROW o
Move an appointment up or down.
With the cursor in the appointment. ALT+SHFT+UP AR
Change an appointment's start or end time.
ALT+DOWN ARROW
Move selected item to the same day in the next week.
HOME
Go to the start of work hours for the selected day.
END
Go to the end of work hours for the selected day.
PAGE UP
Go up one page view in the selected day.
PAGE DOWN
Go down one page view in the selected day.
ALT+UP ARROW. ALT+DOWN ARROW. ALT+LEFT ARROW. or A
Move the appointment up. down. left. or right.
SHFT+LEFT ARROW. SHFT+RIGHT ARROW. SHFT+UP ARROW.
Change the duration of the selected block of time.
HOME
Go to the first day of the week.
PAGE UP
Go to the same day of the week in the previous page.
PAGE DOWN
Go to the same day of the week in the next page.
Date Navigator
ALT+HOME
Go to the first day of the current week.
ALT+END
Go to the last day of the current week.
ALT+UP ARROW
Go to the same day in the previous week.
ALT+DOWN ARROW
Go to the same day in the next week.
Business Cards View / Address Cards View - General
UP ARROW
Select the previous card.
DOWN ARROW
Select the next card.
HOME
Select the first card in the list.
END
Select the last card in the list.
PAGE UP
Select the first card on the current page.
PAGE DOWN
Select the first card on the next page.
RIGHT ARROW
Select the closest card in the next column.
LEFT ARROW
Select the closest card in the previous column.
CTRL+SPACEBAR
Select or cancel selection of the active card.
SHFT+UP ARROW
Extend the selection to the previous card and cancel selection of cards after the starting point.
SHFT+DOWN ARROW
Extend the selection to the next card and cancel selection of cards before the starting point.
CTRL+SHFT+UP ARROW
Extend the selection to the previous card. regardless of the starting point.
CTRL+SHFT+DOWN ARROW
Extend the selection to the next card. regardless of the starting point.
SHFT+HOME
Extend the selection to the first card in the list.
SHFT+END
Extend the selection to the last card in the list.
SHFT+PAGE UP
Extend the selection to the first card on the previous page.
SHFT+PAGE DOWN
Extend the selection to the last card on the last page.
Business Cards View / Address Cards View - Moving Between Fields in an Open Card
TAB
Move to the next field and. from the last field of a card. move to the first field in the next card.
SHFT+TAB
Move to the previous field and. from the first field of a card. move to the last field in the previous card.
ENTER
Move to the next field. or add a line to a multiline field.
SHFT+ENTER
Move to the previous field without leaving the active card.
F2
Display the insertion point in the active field to edit text.
Business Cards View / Address Cards View - Moving Between Characters in a Field
ENTER
Add a line in a multiline field.
HOME
Move to the beginning of a line.
END
Move to the end of a line.
PAGE UP
Move to the beginning of a multiline field.
PAGE DOWN
Move to the end of a multiline field.
UP ARROW
Move to the previous line in a multiline field.
DOWN ARROW
Move to the next line in a multiline field.
LEFT ARROW
Move to the previous character in a field.
RIGHT ARROW
Move to the next character in a field.
Timeline View - Tasks / Journal - Item Selected
LEFT ARROW
Select the previous item.
RIGHT ARROW
Select the next item.
SHFT+LEFT ARROW or SHFT+RIGHT ARROW
Select several adjacent items.
CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACE
Select several nonadjacent items.
ENTER
Open the selected items.
PAGE UP
Display the items one screen above the items on screen.
PAGE DOWN
Display the items one screen below the items on screen.
HOME
Select the first item on the timeline (if items are not grouped) or the first item in the group.
END
Select the last item on the timeline (if items are not grouped) or the last item in the group.
CTRL+HOME
Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.
CTRL+END
Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.
Timeline View - Tasks / Journal - Group Selected
ENTER or RIGHT ARROW
Expand the group.
ENTER or LEFT ARROW
Collapse the group.
UP ARROW
Select the previous group.
DOWN ARROW
Select the next group.
HOME
Select the first group on the timeline.
END
Select the last group on the timeline.
RIGHT ARROW
Select the first item on screen in an expanded group or the first item off screen to the right.
Timeline View - Unit of Time on the Time Scale for Days Selected
LEFT ARROW
Move back in increments of time that are the same as those shown on the time scale.
RIGHT ARROW
Move forward in increments of time that are the same as those shown on the time scale.
SHFT+TAB
When the lower time scale is selected. select the upper time scale.
TAB
When the upper time scale is selected. select the lower time scale.
TAB
When the lower time scale is selected. select the first item on screen or the first group on screen if items are grouped.