General
SHIFT+TAB
Move from right to left within the selection. or move up one cell if only one column is selected.
ALT+1
Go to the previous folder. use within the Open and Save as dialog boxes (in File Menu).
ALT+2
Open the folder one level up from the open folder (Up One Level button). use within the Open and Save As dialog boxes (in File menu).
ALT+3
Close the open dialog box and opens your World Wide Web search page (Search the Web button). use when working in the Open and Save As dialog boxes.
ALT+4
Delete the selected folder or file. use within the Open and Save As dialog boxes.
ALT+5
Create a new subfolder in the open folder. use within the Open and Save as dialog boxes.
ALT+6
Switch between List. Details. Properties. and Preview views (click the arrow next to Views). use within the Open and Save As dialog boxes.
ALT+7
Display the Tools menu. use within the Open and Save As dialog boxes.
ALT+B
Open the Address book in the BCC field. use when sending E-Mail.
ALT+C
Open the Address Book while working in the CC field when sending E-Mail.
ALT+J
Go to Subject field when sending E-Mail.
ALT+K
Check the names in the To. Cc and Bcc fields against the Address Book while sending an E-Mail.
ALT+P
Open Microsoft Outlook Message Options dialog box when sending an E-Mail.
ALT+PERIOD
Open the Address book while working in the To field when sending E-Mail.
ALT+S
Send the active spreadsheet as an E-Mail message.
CTRL+SHIFT+B
Open the Address Book when sending an E-Mail.
CTRL+SHIFT+G
Create a message flag when sending an E-Mail.
SHIFT+TAB
Move to an E-Mail header- cell A-1 must be the active cell when you press these keys.
#NAME?
Start a formula. works within a cell or formula bar.
ALT
Close the visible menu and submenu at the same time. works with menu commands.
ALT+' (APOSTROPHE)
Display the Style command (on Format menu). works in a spreadsheet.
ALT+ letter key
Select a field or a menu. works within a spreadsheet.
ALT+ letter key
Select a menu. or select or clear a check box by the letter underlined in the menu command. works with dialog boxes.
ALT+ number
Select an option in the Open or Save As dialog boxes (in File menu). works with windows and dialog boxes.
ALT+= (EQUAL SIGN)
Insert the AutoSum formula. works within a cell or formula bar of a spreadsheet.
ALT+0(ZERO)
Select the folder list in the Open and Save As dialog boxes (in File menu). use within a dialog box. use arrow keys to select a folder in the list.
CTRL+SHIFT+PLUS SIGN
Insert blank cells into a row or column.
CTRL+SHIFT+RIGHT ARROW
Select or unselect one word to the right of the cursor.
CTRL+SHIFT+SPACEBAR
With an object already selected. select all objects on a sheet.
CTRL+SHIFT+TAB or CTRL+PAGE UP
Go to the previous tab when working in a tabbed dialog box.
ALT+C
Move the selected field into the Column area. Use within the Pivot Table Wizard.
ALT+D
Move a selected field into the Data area. use when working within the Pivot Table Wizard.
ALT+DOWN ARROW
Display the AutoComplete list when working within a cell or formula bar.
ALT+DOWN ARROW
Open a selected drop-down menu. works within a dialog box.
ALT+DOWN ARROW
Display more Help topics. works when using Office Assistant.
ALT+ENTER
Start a new line in the same cell while working in a cell or formula bar.
ALT+L
Display Pivot Table dialog box.
ALT+P
Move a selected field into the Page area when working with the Pivot Table Wizard.
ALT+PAGE DOWN
Display next screen to the right while working in a worksheet or workbook.
ALT+PAGE UP
Display previous screen to the left while working in a worksheet or workbook.
ALT+R
Move a selected field into the Row area while working within the Pivot Table Wizard.
ALT+SEMICOLON
Select only visible cells in the active window.
ALT+SHIFT+LEFT ARROW
Ungroup selected Pivot Table items while working with Pivot Table.
ALT+SHIFT+LEFT ARROW
Ungroup rows or columns in an outlined spreadsheet.
ALT+SHIFT+RIGHT ARROW
Group selected Pivot Table items while working within a Pivot Table.
ALT+SHIFT+RIGHT ARROW
Group rows or columns while working within a worksheet or workbook.
ALT+SHIFT+TAB
Move from active application window to previously active application window.
ALT+SPACEBAR
Open the menu of the leftmost icon on the main toolbar bar of the active window. this menu typically contains the following commands: Restore. Move. Size. Minimize. Maximize and Close.
ALT+TAB
Move from active application window to the previously used application window. to select an application from a list of the open applications. hold ALT down and press TAB more than once to move through the list.
ALT+number
Select a Help topic while using Office Assistant.
ALT+UP ARROW
Close the Auto Filter list for the current column.
ALT+UP ARROW
Display previously viewed Help topics while using Office Assistant.
ARROW KEY
Move one cell in the given direction of the arrow key when working in a worksheet or workbook.
ARROW KEY
Move one cell in the given direction of the arrow key when working in a worksheet or workbook.
ARROW KEY
Move around a document while in Print Preview and zoomed in.
ARROW KEY
Move between options in a selected drop-down menu or dialog box or between some options in a group of options.
ARROW KEY
Move between options in a selected drop-down menu or dialog box or between some options in a group of options. add ENTER to select an option.
BACKSPACE
Clear a selected cell or cells or to delete the character to the left of where the cursor is positioned within the active cell while editing.
CTRL+' (APOSTROPHE)
Copy a formula from the cell above the active cell into the active cell or formula bar while working within a worksheet or workbook.
CTRL+ arrow key
Move cursor to an edge of the current data region.
CTRL+/
Select the current array. which is the array that the active cell belongs to.
CTRL+(SEMICOLON)
Enter the date where the cursor is positioned within an active cell.
CTRL+[
Select only cells that are directly referred to by formulas in the specified area of a worksheet or workbook.
CTRL+\
Select cells whose contents are different from the comparison cell in each row (for each row. the comparison cell is in the same column as the active cell).
CTRL+]
Select only cells with formulas that refer directly to the active cell.
CTRL+` (SINGLE LEFT QUOTATION MARK
Alternate view between displaying cell values and displaying cell formulas.
CTRL+0 (ZERO)
Hide. or collapse. selected column(s) within a worksheet or workbook.
CTRL+1
Display the Cells dialog box (in Format menu) when working in a worksheet or workbook.
CTRL+5
Apply or remove strikethrough formatting to a selected area of a worksheet or workbook.
CTRL+6
Alternate view between hiding. displaying and displaying placeholders for selected objects.
CTRL+7
Display or hide the main toolbar of the active window.
CTRL+8
Display or hide outline symbols of an active worksheet or workbook with an outline.
CTRL+9
Hide selected rows within an active worksheet or workbook.
CTRL+A
Display Formula Palette after you type a valid function name in a formula bar.
CTRL+A
Select the entire active worksheet.
CTRL+ALT+LEFT ARROW
Move to the left between nonadjacent selections within a worksheet or workbook.
CTRL+ALT+RIGHT ARROW
Move to the right between nonadjacent selections in a worksheet or workbook.
CTRL+B
Apply or remove Bold formatting to selected text within a cell. worksheet or workbook.
CTRL+BACKSPACE
Scroll to display the active cell.
CTRL+C
Copy selected text or area to Windows Clipboard.
CTRL+D
Enter data from cell just above active cell into active cell (Fill down) on a worksheet or workbook.
CTRL+DELETE
Delete text to the end of the line in which the cursor is positioned.
CTRL+DOWN ARROW or CTRL+RIGHT ARROW
Move to the last page in a spreadsheet. worksheet or workbook when zoomed out while in Print Preview.
CTRL+END
Move to the end of the current sheet of a worksheet or workbook.
CTRL+END
Move to the last cell on the worksheet. which is the cell at the intersection of the right-most active column and the bottom-most active row (in the lower-right corner).
CTRL+ENTER
Fill the selected range with the current cell's contents while working in a worksheet or workbook.
CTRL+ESC
Display Windows Start menu.
CTRL+F10
Maximize or restore the active worksheet or workbook window.
CTRL+F5
Restore the active workbook window.
CTRL+F6
Go to the next workbook window in the active application.
CTRL+F6 or CTRL+TAB
Move to the next worksheet. workbook or window.
CTRL+F7
Carry out the Move command (under Workbook icon menu. menu bar).
CTRL+F8
Carry out the Size command (under Workbook icon menu. menu bar).
CTRL+F9
Minimize the active workbook window.
CTRL+HOME
Go to the beginning of the active worksheet.
CTRL+I
Apply or remove italic formatting to selected characters.
CTRL+K
Insert a hyperlink from a document to a specified Web page address.
CTRL+LEFT ARROW or CTRL+RIGHT ARROW
Move cursor's position one word to the left or right.
CTRL+P
Display the Print dialog box in order to print the active selection.
CTRL+PAGE DOWN
Move cursor's position to the top of the next sheet in the workbook.
CTRL+PAGE DOWN
Move cursor's position to the beginning of a new record.
CTRL+PAGE UP
Move cursor's position to the top of the previous sheet in the workbook.
CTRL+PAGE UP
Go to the first record in the worksheet.
CTRL+PERIOD
Move cursor's position clockwise to the next corner of the selection.
CTRL+R
Fill cells to the right of the active cell with the content from the active cell.
CTRL+SHIFT+ arrow key
Extend the active selection to the last nonblank cell in the same column or row as the active cell.
CTRL+SHIFT+!
Apply the Number format with two decimal places. 1000 separator. and - for negative values.
"CTRL+SHIFT+"" (QUOTATION MARK)"
Copy the value from the cell above the active cell into the active cell or the formula bar.
CTRL+SHIFT+#
Apply the Date format with the day. month and year into the active cell.
CTRL+SHIFT+$
Apply a currency format with two decimal places in the active cell (negative numbers appear in parentheses).
CTRL+SHIFT+%
Apply the Percentage format with no decimal places into the active cell.
CTRL+SHIFT+&
Apply the outline border to the active cell.
CTRL+SHIFT+(
Unhide selected rows in worksheet.
CTRL+SHIFT+)
Unhide selected columns in worksheet.
CTRL+SHIFT+* (ASTERISK)
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns).
CTRL+SHIFT+: (COLON)
Enter the current time. including hour. minute and A.M. or P.M.. into active cell.
CTRL+SHIFT+@
Apply the Time format with the hour and minute. and indicate A.M. or P.M.
CTRL+SHIFT+^
Apply the Exponential number format with two decimal places into active cell.
CTRL+SHIFT+_
Remove all borders from a selected area.
CTRL+SHIFT+{
Select all cells that are directly or indirectly referred to by formulas in a selected area.
CTRL+SHIFT+|
Select cells in a given area whose contents are different from the comparison cell in each column (for each column. the comparison cell is in the same row as the active cell).
CTRL+SHIFT+}
Select all cells with formulas that refer directly or indirectly to the active cell.
CTRL+SHIFT+~
Apply the General number format to the active cell.
CTRL+SHIFT+A
Insert the argument names and parentheses for a function. after you type a valid function name in a formula.
CTRL+SHIFT+END
Extend a selection to the last cell used on the worksheet (lower-right corner).
CTRL+SHIFT+ENTER
Enter a formula as an array formula into the active cell.
CTRL+SHIFT+F6
Go to the previous workbook window.
CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
Go to the previous workbook window.
CTRL+SHIFT+HOME
Extend the selection to the beginning of the worksheet.
CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the left of the cursor.
CTRL+SHIFT+O (the letter O)
Select all cells with comments.
CTRL+SPACEBAR
Select the entire active column.
CTRL+TAB or CTRL+PAGE DOWN
Move to the next tab on a tabbed dialog box.
CTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous toolbar.
CTRL+U
Apply or remove Underline formatting to selected text.
CTRL+UP ARROW or CTRL+LEFT ARROW
Move to the first page when zoomed out in Print Preview.
CTRL+V
Paste a copied item(s) from the Clipboard into a selected location (You also can choose Paste from the Edit menu.).
CTRL+W
Close the active workbook window.
CTRL+X
Copy and remove the selected item(s) from their original location to the Clipboard. (You also can choose the Cut command from the Edit menu.).
CTRL+Y
Redo. or repeat. the previous action.
CTRL+Z
Undo the last action. note: some actions. like Shutdown. cannot be undone (You also can choose Undo from the Edit menu.).
DELETE
Delete the selected item(s). or to delete the character to the right of the cursor. if items are files they will be moved to the Recycle Bin.
DOWN ARROW
Select the previous group of chart items.
DOWN ARROW
Move to the same field in the next record.
DOWN ARROW
Select the next item in the AutoFilter list.
DOWN ARROW
Select the next item in a list when working with page fields in a Pivot Table.
DOWN ARROW or UP ARROW
Select the next or previous command on the menu or submenu.
END
Go to the end of the line.
END
Turn End mode on or off in Excel.
END
Go to the cell in the lower-right corner of the window.
END
Select the last item in the AutoFilter list.
END
Select the last visible item in the list when working in a Pivot Table.
END
Go to the end of the entry.
END. arrow key
Scroll. within a row or column. one block of data in the direction of the arrow key.
END. ENTER
Move to the last cell to the right that is not blank in the current row. unavailable if you have selected the Transition navigation keys check box on the Transition tab.
END. HOME
Move to the last cell on the worksheet. which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner). cell opposite the Home cell. which is typically A1.
ENTER
Complete a cell entry and move down in the selection.
ENTER
Move to the first field in the next record when working in Excel data form.
ENTER
Filter a list by selecting an item from AutoFilter list (Under Tools menu. Filter submenu).
ENTER
Display the selected item when working with page fields in a Pivot Table.
ENTER
Open. or display. the selected menu on a toolbar.
ENTER
Perform the action assigned to a selected button on a toolbar.
ENTER
Enter text in the selected text box in a toolbar.
ENTER
Perform the action assigned to the selected default command button in a dialog box.
ENTER
Move from top to bottom within the selection (down). or in the direction that is selected on the Edit tab (Tools menu. Options command).
ESC
Cancel an entry in the cell or formula bar.
ESC
Close the visible menu. or. with a submenu visible. close the submenu only.
ESC
Close a selected drop-down list in a dialog box.
ESC
Cancel a command and close the dialog box.
ESC
Close an Office Assistant message or tip.
F1
Display Help or the Office Assistant.
F1+ALT
Insert a chart sheet into a worksheet or workbook.
F1+ALT+SHIFT
Insert a new worksheet into a workbook.
F1+SHIFT
Open Office Assistant in order to display context sensitive Help or to reveal formatting of selected characters.
F10
Activate. or select. the main toolbar beginning with the first toolbar option on the left. usually File. after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys. press F10 or ALT again
F10 or ALT
Activate. or select. the main toolbar beginning with the first toolbar option on the left. usually File. after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys. press F10 or ALT again
CTRL+F10
Maximize or restore the workbook window.
F10+SHIFT
Display a shortcut menu.
F11+ALT
Display Visual Basic Editor.
CTRL+F11
Insert a Microsoft Excel 4.0 macro sheet.
F11+SHIFT
Insert a new worksheet into a workbook.
F12
Display Save As dialog box (file menu).
CTRL+F12
Display Open dialog box (File menu).
CTRL+SHIFT+F12
Display Print command (File menu).
F12+SHIFT
Carry out Save command (File menu).
F2+ALT
Display Save As dialog box (file menu).
F2+ALT+SHIFT
Carry out the Save command (File menu).
F2+SHIFT
Edit a cell comment.
F3
Paste a name into a formula.
CTRL+SHIFT+F3
Create names by using row and column labels.
F3+SHIFT
Paste a function into a formula.
F4
Repeat the last action.
CTRL+F4
Close the active window.
F4+SHIFT
Repeat the last Find (find next) command.
F5+
Display the Go To tab on the Find and Replace dialog box (Edit menu).
CTRL+F5
Restore the program window size.
F5+SHIFT
Display the Find dialog box.
CTRL+F6
Move to the next open workbook window.
CTRL+SHIFT+F6
Go to the previous open workbook window.
F6+SHIFT
Go to the previous open workbook window.
F7
Display Spelling and Grammar dialog box (Tools Menu).
F8
Turn Extend mode on. which allows you to select as much of a worksheet or workbook as you want. press ESC to cancel.
F8+ALT
Display the Macro dialog box.
CTRL+F8
Resize the active window (document Control menu).
F8+SHIFT
Increase the size of selected area.
F9
Calculate all sheets in all open workbooks.
CTRL+F9
Minimize the active workbook.
F9+SHIFT
Calculate the active worksheet.
HOME
Go to the beginning of the current line.
HOME
Move to the beginning of the current row.
HOME
Go to the cell in the upper-left corner of the worksheet.
HOME
Select the first item (All) in the AutoFilter list. with Auto filter list open.
HOME
Select the first visible item in a list.
HOME
Move to the beginning of the current entry.
HOME or END
Go to the beginning or end of the current field.
HOME or END
Select the first or last command on the menu or submenu.
LEFT ARROW
Select the previous item within the current group on a chart.
LEFT ARROW or RIGHT ARROW
With scroll lock on. scroll the current screen left or right one column.
LEFT ARROW or RIGHT ARROW
In a data form. move one character left or right within a field.
LEFT ARROW or RIGHT ARROW
In the Pivot Table wizard. move the field button to the right or left in a multicolumn field button list.
LEFT ARROW or RIGHT ARROW
With a menu open. select the menu to the left or right of the original. or. with a submenu visible. switch between the main menu and the submenu.
LEFT ARROW or RIGHT ARROW
Move one character to the left or right in a text box.
Letter key
Choose a selected menu. drop-down list. or dialog box option by typing the first letter in the option name.
PAGE DOWN
Scroll down one screen.
PAGE DOWN
Go to the same field 10 records forward.
PAGE UP
Move up one screen.
PAGE UP
Move to the same field 10 records back when working in Data Form view.
PAGE UP or PAGE DOWN
In Print Preview. move forward or back by one preview page when zoomed out.
RIGHT ARROW
Select the next item within the group on a chart.
SCROLL LOCK
Turn SCROLL LOCK on or off.
Select the cell with column label. And ALT+DOWN AR
Display the AutoFilter list for the current column.
SHIFT+ ARROW KEY
Extend or reduce a selection by one cell.
SHIFT+BACKSPACE
If multiple cells are selected. select only the active cell.
SHIFT+END
With scroll lock on. extend the selection to the cell in the lower-right corner of the window.
SHIFT+END
Use when working in Data form to extend a selection to the end of a field.
SHIFT+END
Select from the insertion point to the end of the text box entry.
SHIFT+ENTER
Complete a cell entry and move up in a selection.
SHIFT+ENTER
Move to the first field in the previous record when working in Data form.
SHIFT+ENTER
Move with in a selection from bottom to top within the selection (up). or opposite to the direction that is selected on the Edit tab (Tools menu. Options command).
SHIFT+F10
Display a shortcut menu that shows a list of commands relevant to the selected object.
SHIFT+F6
Move to the previous pane.
SHIFT+HOME
Extend the selection from the cursor's position in the row to the beginning of the row.
SHIFT+HOME
Extend a selection to the cell in the upper-left corner of the window.
SHIFT+HOME
Extend a selection to the beginning of a field.
SHIFT+HOME
Select from the insertion point in the text box to the beginning of the text box entry.
SHIFT+LEFT ARROW
Select or unselect one character to the left of the cursor's position.
SHIFT+PAGE DOWN
Extend the selection one screen down.
SHIFT+PAGE UP
Extend the selection one screen up.
SHIFT+RIGHT ARROW
Select or unselect by one character to the right of the cursor's current position.
SHIFT+SPACEBAR
Select an entire row.
SHIFT+TAB
Complete a cell entry and move to the left in the selection.
SHIFT+TAB
Move to the previous option or option group in a dialog box.
SHIFT+TAB
Move to the previous field you can edit in the selected record when working in data form.
SPACEBAR
Perform the action assigned to the active button. or select or clear the active check box in the dialog box.
TAB
Complete a cell entry and move to the right in the selection.
TAB
Move from left to right within a selection. or move down one cell if only one column is selected.
TAB
Move between unlocked cells on a protected worksheet.
TAB
Move to the next field you can edit in the record.
TAB
Move to the next option or option group in a dialog box.
TAB or SHIFT+TAB (when a toolbar is active)
When a toolbar is active. select the next or previous button or menu on the toolbar.
UP ARROW
Select the next group of items in a chart.
UP ARROW
Move to the same field in the previous record when working in data form.
UP ARROW
Select the previous item in the AutoFilter list.
UP ARROW
Use with page fields in a Pivot Table to select the previous item in the list.
UP ARROW or DOWN ARROW
Use with Scroll Lock to scroll the screen up or down one row.
UP ARROW or DOWN ARROW
In the Pivot Table Wizard. select the next or previous field button in the list.