Opening Databases
CTRL N
Open a new Microsoft Access database
CTRL O
Open an existing Microsoft Access database
ALT F4
Exit Microsoft Access
Printing & Saving
CTRL+P
Print the current or selected object
P or CTRL+P
Open the Print dialog box from Print Preview
S
Open the Page Setup dialog box from Print Preview
C or ESC
Cancel Print Preview or Layout Preview
CTRL S or SHFT F12
Save a Microsoft Access database object
F12
Open the Save As dialog box
Using a Combo Box / List box
F4 or ALT+DOWN ARROW
Open a combo box
F9
Refresh the contents of a Lookup field (Lookup field: A field. used on a form or report in an Access database. that either displays a list of values retrieved from a table or query. or stores a static set of values.) list box or combo box
DOWN ARROW
Move down one line
PAGE DOWN
Move down one page in Microsoft Access
UP ARROW
Move up one line
TAB
Exit the combo box or list box
Finding & Replacing Text / Data
CTRL F
Open the Find tab in the Find and Replace dialog box in Microsoft Access (Datasheet view and Form view only)
CTRL+H
Open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)
SHFT+F4
Find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)
Working in Design View
F2
Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode. you can move between fields by using the arrow keys.) in a datasheet. When working in a form or report. press ESC to leave Navigation mode.
F4
Switch to the property sheet (Design view in forms and reports in both Access databases and Access projects)
F5
Switch to Form view from form Design view in Microsoft Access
F6
Switch between the upper and lower portions of a window (Design view of queries. and the Advanced Filter/Sort window)
F6
Cycle through the field grid. field properties. Navigation Pane. access keys in the Keyboard Access System. Zoom controls. and the security bar (Design view of tables)
F7
Open the Choose Builder dialog box (Design view window of forms and reports)
F7
Open the Microsoft Access Visual Basic Editor from a selected property in the property sheet for a form or report
SHFT+F7 or ALT+F11
Switch from the Visual Basic Editor back to form or report Design view
Form & Report Design View - Editing Controls
CTRL+C
Copy the selected control to the Clipboard
CTRL+X
Cut the selected control and copy it to the Clipboard
CTRL+V
Paste the contents of the Clipboard in the upper-left corner of the selected section
RIGHT ARROW or CTRL+RIGHT ARROW
Move the selected control to the right (except controls that are part of a layout)
LEFT ARROW or CTRL LEFT ARROW
Move the selected Microsoft Access control to the left (except controls that are part of a layout)
UP ARROW or CTRL+UP ARROW
Move the selected control up
DOWN ARROW or CTRL+DOWN ARROW
Move the selected control down
SHFT+DOWN ARROW
Increase the height of the selected control
SHFT+RIGHT ARROW
Increase the width of the selected control Note If used with controls that are in a layout. the entire layout is resized
SHFT+UP ARROW
Reduce the height of the selected control
SHFT+LEFT ARROW
Reduce the width of the selected control Note If used with controls that are in a layout. the entire layout is resized
Working with Windows
F11
Toggle the Microsoft Access Navigation Pane
CTRL+F6
Cycle between open windows
ENTER
Restore the selected minimized window when all windows are minimized
CTRL+F8
Turn on Resize mode for the active window when it is not maximized
ALT SPACEBAR
Display the Microsoft Access Control menu
SHFT F10
Display the Microsoft Access shortcut menu
CTRL+W or CTRL+F4
Close the active window
ALT+F11
Switch between the Visual Basic Editor and the previous active window
Working with Wizards
TAB
Toggle the focus forward between controls in the wizard
ALT N
Move to the next page of the Microsoft Access wizard
ALT+B
Move to the previous page of the wizard
ALT+F
Complete the wizard
Miscellaneous
F2
Display the complete hyperlink address for a selected hyperlink
F7
Check spelling in Microsoft Access
SHFT+F2
Open the Zoom box to conveniently enter expressions and other text in small input areas
ALT+ENTER
Display a property sheet in Design view
ALT F4
Exit Microsoft Access or close a dialog box
CTRL+RIGHT ARROW or CRTL+COMMA (.)
Toggle forward between views when in a table. query. form. report. page. PivotTable list. PivotChart report. stored procedure. or Access project (.adp) function. If there are additional views available. successive keystrokes will move to the next available view.
CTRL+LEFT ARROW or CRTL+PERIOD (.)
Toggle back between views when in a table. query. form. report. page. PivotTable list. PivotChart report. stored procedure. or .adp function. If there are additional views available. successive keystrokes will move to the previous view. Note CTRL+PERIOD (.) does not work under all conditions with all objects.
Objects
F2
Rename a selected object in Microsoft Access
DOWN ARROW
Move down one line
PAGE DOWN
Move down one window
END
Move to the last object
UP ARROW
Move up one line
PAGE UP
Move up one window
HOME
Move to the first object in Microsoft Access
ENTER
Open the selected table or query in Microsoft Access Datasheet view
ENTER
Open the selected form or report
ENTER
Run the selected macro in Microsoft Access
CTRL+ENTER
Open the selected table. query. form. report. data access page. macro. or module in Design view
CTRL+G
Display the Immediate window in the Visual Basic Editor
Working with Menus
SHFT F10
Show the Microsoft Access shortcut menu
ALT or F10
Show the access keys
ALT+SPACEBAR
Show the program icon menu (on the program title bar)
DOWN ARROW or UP ARROW
With the menu or submenu visible. select the next or previous command
LEFT ARROW or RIGHT ARROW
Select the menu to the left or right
HOME or END
Select the first or last command on the Microsoft Access menu or submenu
ALT
Close the visible menu and submenu at the same time
ESC
Close the visible menu
Program Window
ALT+TAB
Switch to the next program
ALT+SHFT+TAB
Switch to the previous program
CTRL+ESC
Show the Windows Start menu
CTRL+W
Close the active database window
CTRL+F6
Switch to the next database window
CTRL+SHFT+F6
Switch to the previous database window
ENTER
Restore the selected minimized window when all windows are minimized
Dialog Box
CTRL TAB
Switch to the next tab in a Microsoft Access dialog box
CTRL+SHFT+TAB
Switch to the previous tab in a dialog box
TAB
Move to the next option or option group
SHFT+TAB
Move to the previous option or option group
Arrow keys
Move between options in the selected drop-down list box. or to move between some options in a group of options
SPACEBAR
Perform the action assigned to the selected button
Letter key for the first letter in the optn name y
Move to the option by the first letter in the option name in a drop-down list box
ALT+letter key
Select the option. or to select or clear the check box by the letter underlined in the option name
ALT DOWN ARROW
Open the selected Microsoft Access drop-down list box
ESC
Close the selected drop-down list box
ENTER
Perform the action assigned to the default button in the dialog box
ESC
Cancel the command and close the dialog box
ALT F4
Close a Microsoft Access dialog box
Text Box - Editing
HOME
Move to the beginning of the entry
END
Move to the end of the entry
LEFT ARROW or RIGHT ARROW
Move one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROW
Move one word to the left or right
SHFT+HOME
Select from the insertion point to the beginning of the entry
SHFT+END
Select from the insertion point to the end of the entry
SHFT+LEFT ARROW
Change the size of the selection by one character to the left
SHFT+RIGHT ARROW
Change the size of the selection by one character to the right
CTRL+SHFT+LEFT ARROW
Change the size of the selection by one word to the left
CTRL+SHFT+RIGHT ARROW
Change the size of the selection by one word to the right
Open File, New Database, & Save As Dialog boxes
ALT+1
Go to the previous folder ()
ALT+2
Open the folder up one level from the open folder (Up One Level button )
DEL
Delete the selected folder or file (Delete button )
ALT+4
Create a new subfolder in the open folder (Create New Folder button )
ALT+5
Switch between Thumbnails. Tiles. Icons. List. Details. Properties. and Preview views
ALT+L
Show the Tools menu (Tools button)
Using a Property Sheet with a Form / Report
F4
Toggle the property sheet tab in Microsoft Access
DOWN ARROW or UP ARROW
Move among choices in the control drop-down list one item at a time
PAGE DOWN or PAGE UP
Move among choices in the control drop-down list five items at a time
TAB
Move to the property sheet tabs from the control drop-down list
LEFT ARROW or RIGHT ARROW
Move among the property sheet tabs with a tab selected. but no property selected
TAB
With a property already selected. move down one property on a tab
SHFT+TAB
With a property selected. move up one property on a tab
CTRL TAB
Toggle forward between tabs when a property is selected in Microsoft Access
CTRL+SHFT+TAB
Toggle backward between tabs when a property is selected
Using a Property Sheet with a Table / Query
F4
Toggle the property sheet tab in Microsoft Access
LEFT ARROW or RIGHT ARROW
With a tab selected. but no property selected. move among the property sheet tabs
CTRL+TAB
Move to the property sheet tabs when a property is selected
TAB
Move to the first property of a tab when no property is selected
TAB
Move down one property on a tab in Microsoft Access
SHFT+TAB
Move up one property on a tab
CTRL+TAB
Toggle forward between tabs when a property is selected
CTRL+SHFT+TAB
Toggle backward between tabs when a property is selected
Using the Field List Pane
ALT F8
Toggle the Field List pane in Microsoft Access
ENTER
Add the selected field to the form or report detail section
UP ARROW or DOWN ARROW
Move up or down the Field List pane
SHFT+TAB
Move to the upper Field List pane from the lower pane
TAB
Move to the lower Field List pane from the upper pane
Help Window
TAB
Select the next hidden text or hyperlink. or Show All or Hide All at the top of a topic
SHFT+TAB
Select the previous hidden text or hyperlink. or the Browser View button at the top of a Microsoft Office Web site article
ENTER
Perform the action for the selected Show All. Hide All. hidden text. or hyperlink
ALT+LEFT ARROW
Move back to the previous Help topic
ALT RIGHT ARROW
Move forward to the next Help topic in Microsoft Access
CTRL+P
Open the Print dialog box
UP ARROW AND DOWN ARROW
Scroll small amounts up and down. respectively. within the currently-displayed Help topic.
PAGE UP AND PAGE DOWN
Scroll larger amounts up and down. respectively. within the currently-displayed Help topic.
SHFT F10
Display a menu of commands for the Help window
Sending E-mails
ALT F E
Send the active Microsoft Access database object (the object selected in the Navigation Pane) as an e-mail message
CTRL+SHFT+B
Open the Address Book from within Outlook
ALT+K or CTRL+K
Check the names in the To. Cc. and Bcc boxes against the Address Book
TAB
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active
SHFT+TAB
Select the previous field or button in the e-mail header
Selecting Text in a Field, Selecting a Field / Record
SHFT+RIGHT ARROW
Change the size of the selection by one character to the right
CTRL+SHFT+RIGHT ARROW
Change the size of the selection by one word to the right
SHFT+LEFT ARROW
Change the size of the selection by one character to the left
CTRL+SHFT+LEFT ARROW
Change the size of the selection by one word to the left
TAB
Select the next field in Microsoft Access
F2
Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode. you can move between fields by using the arrow keys.) in a datasheet. When using a form or report. press ESC to leave Navigation mode.
SHFT+SPACEBAR
Switch between selecting the current record and the first field of the current record. in Navigation mode
SHFT UP ARROW
Extend selection to the previous record. if the current record is selected in Microsoft Access
SHFT+DOWN ARROW
Extend selection to the next record. if the current record is selected
CTRL+A or CTRL+SHFT+SPACEBAR
Select all records
Selection Extending
F8
Turn on Extend mode (in Datasheet view. Extended Selection appears in the lower-right corner of the window)
LEFT ARROW or RIGHT ARROW
Extend a selection to adjacent fields in the same row in Datasheet view
UP ARROW or DOWN ARROW
Extend a selection to adjacent rows in Datasheet view
SHFT+F8
Undo the previous extension
ESC
Cancel Extend mode in Microsoft Access
Datasheet View - Selecting & Moving a Column
CTRL SPACEBAR
Select the current column or cancel the column selection. in Microsoft Access Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode. you can move between fields by using the arrow keys.) only
SHFT+RIGHT ARROW
Select the column to the right. if the current column is selected
SHFT+LEFT ARROW
Select the column to the left. if the current column is selected
CTRL+SHFT+F8
Turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow keys.)
Moving the Insertion Point in a Field
RIGHT ARROW
Move the insertion point one character to the right
CTRL+RIGHT ARROW
Move the insertion point one word to the right
LEFT ARROW
Move the insertion point one character to the left
CTRL+LEFT ARROW
Move the insertion point one word to the left
END
Move the insertion point to the end of the field. in single-line fields
CTRL+END
Move the insertion point to the end of the field. in multiple-line fields
HOME
Move the insertion point to the beginning of the field. in single-line fields
CTRL+HOME
Move the insertion point to the beginning of the field. in multiple-line fields
Copying, Moving, Deleting Text
CTRL C
Copy the selection to the Clipboard in Microsoft Access
CTRL+X
Cut the selection and copy it to the Clipboard
CTRL+V
Paste the contents of the Clipboard at the insertion point
BACKSPACE
Delete the selection or the character to the left of the insertion point
DELETE
Delete the selection or the character to the right of the insertion point
CTRL DELETE
Delete all characters to the right of the insertion point in Microsoft Access
Undoing Changes
CTRL+Z or ALT+BACKSPACE
Undo typing
ESC
Undo changes in the current field or current record
Datasheet / Form View - Entering Data
CTRL+SHFT+COLON (:)
Insert the current time
CTRL+ALT+SPACEBAR
Insert the default value for a field
CTRL APOSTROPHE (')
Insert the value from the same field in the previous record in Microsoft Access
CTRL+PLUS SIGN (+)
Add a new record
CTRL MINUS SIGN (-)
In a Microsoft Access datasheet. delete the current record
SHFT+ENTER
Save changes to the current record
SPACEBAR
Switch between the values in a check box or option button
CTRL+ENTER
Insert a new line
Refreshing Fields
F9
Recalculate the fields in the Microsoft Access window
SHFT+F9
Requery the underlying tables
F9
Refresh the contents of a Lookup field (Lookup field: A field. used on a form or report in an Access database. that either displays a list of values retrieved from a table or query. or stores a static set of values.) list box or combo box
Navigating
F2
Switch between Edit mode (with insertion point displayed) and Navigation mode
F4
Toggle the property sheet in Microsoft Access
F5
Switch to Form view from Microsoft Access form Design view
F6
Switch between the upper and lower portions of a window (Design view of macros. queries. and the Advanced Filter/Sort window) Use F6 when the TAB key does not take you to the section of the screen you want.
F6
Toggle forward between the design pane. properties. Navigation Pane. access keys. and Zoom controls (Design view of tables. forms. and reports)
F7
Open the Microsoft Access Visual Basic Editor from a selected property in the property sheet for a form or report
ALT+F8
Invokes the Field List pane in a form. report. or data access page. If the Field List pane is already open. focus moves to the Field List pane.
SHFT+F7
When you have a code module open. switch from the Visual Basic Editor to form or report Design view
SHFT+F7
Switch from a control's property sheet in form or report Design view to the design surface without changing the control focus
ALT+ENTER
Display a property sheet
CTRL+C
Copy the selected control to the Clipboard
CTRL+X
Cut the selected control and copy it to the Clipboard
CTRL+V
Paste the contents of the Clipboard in the upper-left corner of the selected section
RIGHT ARROW
Move the selected control to the right by a pixel along the page's grid
LEFT ARROW
Move the selected control to the left by a pixel along the page's grid
UP ARROW
Move the selected control up by a pixel along the page's grid Note For controls in a stacked layout. this switches the position of the selected control with the control directly above it. unless it is already the uppermost control in the layout.
DOWN ARROW
Move the selected Microsoft Access control down by a pixel along the page's grid Note For controls in a stacked layout. this switches the position of the selected control with the control directly below it. unless it is already the lowermost control in the layout.
CTRL+RIGHT ARROW
Move the selected control to the right by a pixel (irrespective of the page's grid)
CTRL+LEFT ARROW
Move the selected control to the left by a pixel (irrespective of the page's grid)
CTRL+UP ARROW
Move the selected control up by a pixel (irrespective of the page's grid) Note For controls in a stacked layout. this switches the position of the selected control with the control directly above it. unless it is already the uppermost control in the layout.
CTRL+DOWN ARROW
Move the selected control down by a pixel (irrespective of the page's grid) Note For controls in a stacked layout. this switches the position of the selected control with the control directly below it. unless it is already the lowermost control in the layout.
SHFT+RIGHT ARROW
Increase the width of the selected control (to the right) by a pixel Note For controls in a stacked layout. this increases the width of the whole layout.
SHFT LEFT ARROW
Decrease the width of the selected Microsoft Access control (to the left) by a pixel Note For controls in a stacked layout. this decreases the width of the whole layout.
SHFT+UP ARROW
Decrease the height of the selected control (from the bottom) by a pixel
SHFT+DOWN ARROW
Increase the height of the selected control (from the bottom) by a pixel
F5
Move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record. you can type the record number in the box. and press ENTER.)
TAB or RIGHT ARROW
Move to the next field in Microsoft Access
END
Move to the last field in the current record. in Navigation mode
SHFT+TAB. or LEFT ARROW
Move to the previous field
HOME
Move to the first field in the current record. in Navigation mode
DOWN ARROW
Move to the current field in the next record
CTRL+DOWN ARROW
Move to the current field in the last record. in Navigation mode
CTRL+END
Move to the last field in the last record. in Navigation mode
UP ARROW
Move to the current field in the previous record in Microsoft Access
CTRL+UP ARROW
Move to the current field in the first record. in Navigation mode
CTRL+HOME
Move to the first field in the first record. in Navigation mode
PAGE DOWN
Move down one screen in Microsoft Access
PAGE UP
Move up one screen
CTRL+PAGE DOWN
Move right one screen
CTRL+PAGE UP
Move left one screen
CTRL SHFT DOWN ARROW
Move from the Microsoft Access datasheet to expand the record's subdatasheet
CTRL+SHFT+UP ARROW
Collapse the subdatasheet
TAB
Enter the subdatasheet from the last field of the previous record in the Microsoft Access datasheet
SHFT+TAB
Enter the subdatasheet from the first field of the following record in the datasheet
CTRL+TAB
Exit the subdatasheet and move to the first field of the next record in the datasheet
CTRL+SHFT+TAB
Exit the subdatasheet and move to the last field of the previous record in the datasheet
TAB
From the last field in the subdatasheet to enter the next field in the Microsoft Access datasheet
DOWN ARROW
From the datasheet to bypass the subdatasheet and move to the next record in the datasheet
UP ARROW
From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet
TAB
Move to the next field in Microsoft Access
SHFT+TAB
Move to the previous field
END
Move to the last control on the form and remain in the current record. in Navigation mode
CTRL+END
Move to the last control on the form and set focus in the last record. in Navigation mode
HOME
Move to the first control on the form and remain in the current record. in Navigation mode
CTRL+HOME
Move to the first control on the form and set focus in the first record. in Navigation mode
CTRL PAGE DOWN
Move to the current field in the next record in Microsoft Access
CTRL+PAGE UP
Move to the current field in the previous record
PAGE DOWN
Move down one page
TAB
Enter the subform from the preceding field in the main form in Microsoft Access
SHFT+TAB
Enter the subform from the following field in the main form
CTRL TAB
Exit the subform and move to the next field in the master form or next record in Microsoft Access
CTRL+SHFT+TAB
Exit the subform and move to the previous field in the main form or previous record
P (for forms and reports) or CTRL+P (for datasheet
Open the Print dialog box
S
Open the Page Setup dialog box (forms and reports only)
Z
Zoom in or out on a part of the page
C or ESC
Cancel Print Preview or Layout Preview in Microsoft Access
DOWN ARROW
Scroll down in small increments
PAGE DOWN
Scroll down one full screen
CTRL+DOWN ARROW
Move to the bottom of the page
UP ARROW
Scroll up in small increments
PAGE UP
Scroll up one full screen
CTRL+UP ARROW
Move to the top of the page
RIGHT ARROW
Scroll to the right in small increments in Microsoft Access
END
Move to the right edge of the page
CTRL+END
Move to the lower-right corner of the page
LEFT ARROW
Scroll to the left in small increments
HOME
Move to the left edge of the page
CTRL+HOME
Move to the upper-left corner of the page
ESC
Move from a table cell to the table's title bar
ENTER
Move from a table's title bar to the last cell you edited
TAB
Move from table title bar to table title bar. or from cell to cell inside a table
ALT + DOWN ARROW
Expand a list inside a table
DOWN ARROW
Scroll through the items in a drop-down list from top to bottom
UP ARROW
Move to the previous item in a list
ENTER
Select an item in a list and move to the next cell
SPACEBAR
Change the setting in a check box
HOME
Go to the first cell in the row. or to the beginning of the current cell
END
Go to the last cell in the row. or to the end of the current cell
PAGE DOWN
Scroll to the next page inside a table. or to the next page of the diagram
PAGE UP
Scroll to the previous page inside a table. or to the previous page of the diagram
TAB. or SHFT+TAB
Move among tables. views. and functions. (and to join lines. if available)
Arrow keys
Move between columns in a table. view. or function in Microsoft Access
SPACEBAR or PLUS key
Choose the selected data column for output
SPACEBAR or MINUS key
Remove the selected data column from the query output
DELETE
Remove the selected table. view. or function. or join line from the query
Arrow keys or TAB or SHFT+TAB
Move among cells
CTRL+DOWN ARROW
Move to the last row in the current column
CTRL+UP ARROW
Move to the first row in the current column
CTRL+HOME
Move to the top left cell in the visible portion of grid
CTRL+END
Move to the bottom right cell
UP ARROW or DOWN ARROW
Move in a drop-down list
CTRL SPACEBAR
Select an entire grid column in Microsoft Access Query Designer grid pane
F2
Toggle between edit mode and cell selection mode
CTRL+C
Copy selected text in cell to the Clipboard (in edit mode)
CTRL+X
Cut selected text in cell and place it on the Clipboard (in edit mode)
CTRL+V
Paste text from the Clipboard (in edit mode)
INS
Toggle between insert and overstrike mode while editing in a cell
SPACEBAR
Toggle the check box in the Output column Note If multiple items are selected. pressing this key affects all selected items.
DELETE
Clear the selected contents of a cell
DELETE
Remove row containing selected data column from the query Note If multiple items are selected. pressing this key affects all selected items.
DELETE
Clear all values for a selected grid column
INS ( after you select grid row)
Insert row between existing rows
INS ( after you select any Or ... column)
Add an Or ... column
Pivot Table View - Selecting Elements
The TAB key
Move the selection from left to right. and then down in Microsoft Access PivotTable view
ENTER
Move the selection from top to bottom. and then to the right
SHFT+TAB
Select the cell to the left. If the current cell is the leftmost cell. SHFT+TAB selects the last cell in the previous row.
SHFT+ENTER
Select the cell above the current cell. If the current cell is the topmost cell. SHFT+ENTER selects the last cell in the previous column.
CTRL+ENTER
Select the detail cells for the next item in the row area
SHFT+CTRL+ENTER
Select the detail cells for the previous item in the row area
Arrow keys
Move the selection in the direction of the arrow key. If a row or column field is selected. press DOWN ARROW to move to the first item of data in the field. and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected. press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.
SHFT+arrow keys
Extend or reduce the selection in the direction of the arrow key
CTRL+arrow keys
Move the selection to the last cell in the direction of the arrow key
SHFT+ALT+arrow keys
Move the selected item in the direction of the arrow key
HOME
Select the leftmost cell of the current row
END
Select the rightmost cell of the current row
CTRL+HOME
Select the leftmost cell of the first row
CTRL+END
Select the last cell of the last row
SHFT+CTRL+HOME
Extend selection to the leftmost cell of the first row
SHFT+CTRL+END
Extend selection to the last cell of the last row
CTRL+SPACEBAR
Select the field for the currently selected item of data. total. or detail
SHFT+SPACEBAR
Select the entire row containing the currently selected cell
CTRL A
Select the entire Microsoft Access PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.)
PAGE DOWN
Display the next screen
PAGE UP
Display the previous screen
SHFT+PAGE DOWN
Extend the selection down one screen
SHFT+PAGE UP
Reduce the selection by one screen
ALT+PAGE DOWN
Display the next screen to the right
ALT+PAGE UP
Display the previous screen to the left
SHFT+ALT+PAGE DOWN
Extend the selection to the page on the right
SHFT+ALT+PAGE UP
Extend the selection to the page on the left
Carrying Out Commands
SHFT F10
Display the shortcut menu for the selected element of the Microsoft Access PivotTable view. Use the shortcut menus to carry out commands in the PivotTable view.
Underlined letter
Carry out a command on the shortcut menu
ESC
Close the shortcut menu without carrying out a command
ALT+ENTER
Display the Properties dialog box
ALT F4
Close the Microsoft Access Properties dialog box
ESC
Cancel a refresh operation in progress
CTRL+C
Copy the selected data from the PivotTable view to the Clipboard
CTRL+E
Export the contents of the PivotTable view to Microsoft Office Excel 2007Office Excel 2007
Displaying, Hiding, Filtering, Sorting Data
CTRL+8
Show or hide the expand indicators ( and boxes) beside items
CTRL+PLUS SIGN (on the numeric keypad)
Expand the currently selected item
CTRL MINUS SIGN (on the numeric keypad)
Hide the currently selected Microsoft Access item
ALT+DOWN ARROW
Open the list for the currently selected field
The TAB key
Alternately move to the most recently selected item. the OK button. and the Cancel button in the drop-down list for a field
Arrow keys
Move to the next item in the drop-down list for a field
SPACEBAR
Select or clear the check box for the current item in the drop-down list for a field
ENTER
Close the drop-down list for a field and apply any changes you made
ESC
Close the drop-down list for a field without applying your changes
CTRL T
Turn the Microsoft Access AutoFilter on or off
CTRL+SHFT+A
Sort data in the selected field or total in ascending order (A-Z 0-9)
CTRL+SHFT+Z
Sort data in the selected field or total in descending order (Z-A 9-0)
ALT+SHFT+UP ARROW or ALT+SHFT+LEFT ARROW
Move the selected member up or left
ALT+SHFT+DOWN ARROW or ALT+SHFT+RIGHT ARROW
Move the selected member down or right
Field List Pane
CTRL+L
Display the Field List pane. or activate it if it is already displayed
Arrow keys
Move to the next Microsoft Access item in the Field List pane
SHFT+UP ARROW
Move to the previous item and include it in the selection
SHFT+DOWN ARROW
Move to the next item and include it in the selection
CTRL UP ARROW
Move to the previous Microsoft Access item. but don't include the item in the selection
CTRL+DOWN ARROW
Move to the next item. but don't include the item in the selection
CTRL+SPACEBAR
Remove the item from the selection. if the item that has focus is included in the selection. and vice versa
PLUS SIGN (numeric keypad)
Expand the current item in the Field List pane to display its contents. Or expand Totals to display the available total fields.
MINUS SIGN (numeric keypad)
Collapse the current item in the Field List pane to hide its contents. Or collapse Totals to hide the available total fields.
The TAB key
Alternately move to the most recently selected item. the Add to button. and the list next to the Add to button in the Field List pane
ALT+DOWN ARROW
Open the drop-down list next to the Add to button in the Field List pane. Use the arrow keys to move to the next item in the list. and then press ENTER to select an item.
ENTER
Add the highlighted field in the Field List pane to the area in the PivotTable view that is displayed in the Add to list
ALT F4
Close the Field List pane in Microsoft Access
Adding Fields & Totals
CTRL SHFT S
Add a new total field for the selected field in the Microsoft Access PivotTable view by using the Sum summary function
CTRL+SHFT+C
Add a new total field for the selected field in the PivotTable view by using the Count summary function
CTRL+SHFT+M
Add a new total field for the selected field in the PivotTable view by using the Min summary function
CTRL+SHFT+X
Add a new total field for the selected field in the PivotTable view by using the Max summary function
CTRL+SHFT+E
Add a new total field for the selected field in the PivotTable view by using the Average summary function
CTRL SHFT D
Add a new total field for the selected field in the Microsoft Access PivotTable view by using the Standard Deviation summary function
CTRL+SHFT+T
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function
CTRL+SHFT+V
Add a new total field for the selected field in the PivotTable view by using the Variance summary function
CTRL SHFT R
Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function in Microsoft Access
CTRL+SHFT+B
Turn subtotals and grand totals on or off for the selected field in the PivotTable view
CTRL+F
Add a calculated detail field
Changing the Layout
CTRL+1
Move the selected field in the PivotTable view to the row area
CTRL+2
Move the selected field in the PivotTable view to the column area
CTRL 3
Move the selected field in the Microsoft Access PivotTable view to the filter area
CTRL+4
Move the selected field in the PivotTable view to the detail area
CTRL+LEFT ARROW
Move the selected row or column field in the PivotTable view to a higher level
CTRL RIGHT ARROW
Move the selected row or column field in the Microsoft Access PivotTable view to a lower level
Pivot Table View - Formatting Elements
CTRL+SHFT+~ (tilde)
Apply the general number format to values in the selected total or detail field
CTRL+SHFT+$
Apply the currency format. with two decimal places and negative numbers in parentheses. to values in the selected total or detail field
CTRL SHFT %
Apply the percentage format. with no decimal places. to values in the selected total or detail field in Microsoft Access PivotTable view
CTRL+SHFT+^
Apply the exponential number format. with two decimal places. to values in the selected total or detail field
CTRL+SHFT+#
Apply the date format. with the day. month. and year. to values in the selected total or detail field
CTRL+SHFT+@
Apply the time format. with the hour. minute. and AM or PM. to values in the selected total or detail field
CTRL+SHFT+!
Apply the numeric format. with two decimal places. thousands separator. and a minus sign for negative values. to values in the selected total or detail field
CTRL B
Make text bold in the selected field of the Microsoft Access PivotTable view
CTRL+U
Make text underlined in the selected field of the PivotTable view
CTRL+I
Make text italic in the selected field of the PivotTable view
Pivot Chart View
RIGHT ARROW
Select the next item in the Microsoft Access chart
LEFT ARROW
Select the previous item in the chart
DOWN ARROW
Select the next group of items
UP ARROW
Select the previous group of items
ALT+ENTER
Display the Properties dialog box
ALT F4
Close the Microsoft Access Properties dialog box
The TAB key
When the Properties dialog box is active. select the next item on the active tab
RIGHT ARROW
When a tab in the Properties dialog box is active. select the next tab
LEFT ARROW
When a tab in the Properties dialog box is active. select the previous tab
DOWN ARROW
Display a list or palette when a button that contains a list or palette is selected
SHFT F10
Display the Microsoft Access shortcut menu
Underlined letter
Carry out a command on the shortcut menu
ESC
Close the shortcut menu without carrying out a command
ALT DOWN ARROW
Open the list for the currently selected field in Microsoft Access Pivot chart view
The TAB key
In the drop-down list for a field. alternately move to the most recently selected item. the OK button. and the Cancel button
Arrow keys
In the drop-down list for a field. move to the next item
SPACEBAR
In the drop-down list for a field. select or clear the check box for the current item
ENTER
Close the drop-down list for a field and apply any changes you made
ESC
Close the drop-down list for a field without applying your changes
CTRL+L
Display the Field List pane. or activate it if it is already displayed
Arrow keys
Move to the next item in the Field List pane
SHFT+UP ARROW
Move to the previous item and include it in the selection
SHFT+DOWN ARROW
Move to the next item and include it in the selection
CTRL+UP ARROW
Move to the previous item. but don't include the item in the selection
CTRL+DOWN ARROW
Move to the next item. but don't include the item in the selection
CTRL+SPACEBAR
Remove the item from the selection if the item that has focus is included in the selection. and vice versa
PLUS SIGN (numeric keypad)
Expand the current item in the Field List pane to display its contents. or expand Totals to display the available total fields
MINUS SIGN (numeric keypad)
Collapse the current item in the Field List pane to hide its contents. or collapse Totals to hide the available total fields.
The TAB key
In the Field List pane. alternately move to the most recently selected item. the Add to button. and the list next to the Add to button
ALT+DOWN ARROW
Open the drop-down list next to the Add to button in the Field List pane. Use the arrow keys to move to the next item in the list. and then press ENTER to select an item.
ENTER
Add the highlighted field in the Field List pane to the drop area that is displayed in the Add to list
ALT F4
Close the Field List pane in Microsoft Access
Help Window
F1
Open the Help window in Microsoft Access
ALT+F4
Close the Help window
ALT+TAB
Switch between the Help window and the active program.
ALT+HOME
Go back to Program Name Home.
TAB
Select the next item in the Help window in Microsoft Access .
SHFT+TAB
Select the previous item in the Help window.
ENTER
Perform the action for the selected item.
TAB or SHFT+TAB
In the Browse Program Name Help section of the Help window. select the next or previous item. respectively.
ENTER
In the Browse Program Name Help section of the Help window. expand or collapse the selected item. respectively.
TAB
Select the next hidden text or hyperlink. including Show All or Hide All at the top of a topic.
SHFT TAB
Select the previous hidden text or hyperlink in Microsoft Access .
ENTER
Perform the action for the selected Show All. Hide All. hidden text. or hyperlink.
ALT+LEFT ARROW or BACKSPACE
Move back to the previous Help topic (Back button).
ALT+RIGHT ARROW
Move forward to the next Help topic (Forward button).
UP ARROW. DOWN ARROW
Scroll small amounts up or down. respectively. within the currently displayed Help topic.
PAGE UP. PAGE DOWN
Scroll larger amounts up or down. respectively. within the currently displayed Help topic.
SHFT+F10
Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).
ESC
Stop the last action (Stop button).
F5
Refresh the window (Refresh button) in Microsoft Access
CTRL+P
Print the current Help topic. Note If the cursor is not in the current Help topic. press F6 and then press CTRL+P.
F6. and then press ENTER to open the list of choic
Change the connection state.
F6
Switch among areas in the Help window
UP ARROW. DOWN ARROW
In a Table of Contents in tree view. select the next or previous item. respectively.
LEFT ARROW. RIGHT ARROW
In a Table of Contents in tree view. expand or collapse the selected item. respectively.
Basics
ALT+TAB
Switch to the next window.
ALT+SHFT+TAB
Switch to the previous window.
CTRL+W or CTRL+F4
Close the active window.
F6
Move to a task pane from another pane in the program window (clockwise direction). You might need to press F6 more than once. Note If pressing F6 doesn't display the task pane you want. try pressing ALT to place focus on the menu bar or Microsoft Office Fluent Ribbon and then pressing CTRL+TAB to move to the task pane.
CTRL+F6
When more than one window is open. switch to the next window.
CTRL+SHFT+F6
Switch to the previous window.
CTRL F8
When a document window is not maximized in Microsoft Access . perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window. and. when finished. press ENTER.
CTRL+F9
Minimize a window to an icon (works for only some Microsoft Office programs).
CTRL+F10
Maximize or restore a selected window.
PRINT SCREEN
Copy a picture of the screen to the Clipboard.
ALT+PRINT SCREEN
Copy a picture of the selected window to the Clipboard.
LEFT ARROW
Move one character to the left.
RIGHT ARROW
Move one character to the right.
UP ARROW
Move one line up.
DOWN ARROW
Move one line down.
CTRL+LEFT ARROW
Move one word to the left.
CTRL+RIGHT ARROW
Move one word to the right.
END
Move to the end of a line.
HOME
Move to the beginning of a line.
CTRL+UP ARROW
Move up one paragraph.
CTRL+DOWN ARROW
Move down one paragraph.
CTRL+END
Move to the end of a text box.
CTRL+HOME
Move to the beginning of a text box.
CTRL ENTER
Move to the next title or body text placeholder. If it is the last placeholder on a slide. this will insert a new slide with the same slide layout as the original slide.
SHFT+F4
Repeat the last Find action.
TAB
Move to the next cell in Microsoft Access .